Reminder for Reclassification Requests - Deadline January 30
Dear SHARE Members,
SHARE recognizes that employees are often asked to temporarily take on additional tasks and responsibilities to help fill the needs of a department. Sometimes that need extends beyond temporary and those additional tasks and responsibilities become part of your job. SHARE has negotiated a process with UMass Chan called reclassification where SHARE members in these situations can look to be compensated.
WHAT IS RECLASSIFICATION?
Reclassification means changing the grade level for a job. If the grade level assigned to a particular title no longer seems to match the level of work responsibilities, a job may need to be reclassified. UMass Chan has agreed to do some reclassification reviews that are not initiated by a department manager. SHARE can submit up to 10 individual reclassification requests per year to HR for review. The deadline to make a request is Friday, January 30th.
Example: Someone was hired as an Administrative Assistant I. New responsibilities were added, and they now fit better in an Administrative Assistant II job description. They can request a review of their job and present arguments for changing the grade.
HOW WILL THE TEN INDIVIDUALS BE CHOSEN?
Because our unit is big, and our slots are limited, preference will be given to people who:
1. have already tried to use the UMMS Job Evaluation process but been unsuccessful; and
2. have the strongest business case for reclassification of their job
I THINK MY JOB SHOULD BE RECLASSIFIED. WHAT SHOULD I DO?
1. Do your research: Ask HR for copies of the job descriptions for your job title and for any job titles you think would better match your job responsibilities. What job title do you think you should have? How does the job description match up?
2. Talk to your manager: Tell them what you are thinking, and why. Show them the job descriptions. Ask what they think, and why.
1. If they agree with you, that’s great. See if they will submit your job to HR for review. There is no deadline for managers submitting these requests, and no ten-person limit.
2. If they disagree, try to get a clear understanding of where you and they disagree.
3. Apply immediately: If your manager isn’t going to submit your job for reclassification review but you still think it should be reviewed, fill out a Reclassification Review Request application and email it by January 30th to these people:
1. Matthew.Lyford@umassmed.edu (Human Resources)
2. Jameal.Jackson@theshareunion.org (SHARE) and
3. Please cc your manager
If you would like help thinking about this, you can talk to a SHARE Rep, call the SHARE office at 508-929-4020, or email SHARE.UMMS@theshareunion.org.